Validating your User List
As part of the ERCAP renewal process PIs (or PI Proxies) must certify their current user list. This means: review, correct and certify contact information, citizenship, and project role for your active users. DOE requires this to be done once a year.
The ERCAP system will not let you submit (finish) your request until you have certified your user list (renewed requests only).
Project roles are:
- Principal Investigator: Can edit the ERCAP request form and manage user lists. This role cannot be selected; if you need to change the project PI contact email@example.com.
- PI Proxy: Can edit the ERCAP request form and manage users.
- Project Manager: Can manage users (add/delete users, adjust their quotas).
- User: Can charge time to the project's repositories.
- Deleted: Is no longer a member of the project. If you select Deleted: the user will be immediately limited and then restricted in all of the project's repositories (an exception is if you delete a PI Proxy; in this case the deletion will not take effect until the start of the new fiscal year).
You should consider deleting users who have been inactive for six or more months, as well as users who have not signed the current Computer Use Policy Form (this is indicated by a value of "OLDFORM" or "NONE" in the column Signed Policies).
When you are done verifying the information for all of your active users (those with a project role other than "Deleted") click the check box that says I certify that the above user information is correct for all active users in this Project. DOE requires that this be done once a year. Then click the Save button